Following  are the awards currently available for all our members

1.         Col. Pandalai Oration
2.         Hari Om Ashram Prerit Dr. S. Rangachari Research Endowment Award
3.         Ethicon Visiting Professorship in General Surgery of the A.S.I.
4.         Ethicon Travelling Fellowship in General Surgery of the A.S.I.
5.         Ethicon Travelling Fellowship in Rural Surgery of the A.S.I.
6.         Dr. Kini Memorial Oration
7.         Dr. Panchanan Chatterjee Endowment Lecture
8.         Dr. Arthur De’Sa Travelling Fellowship
9.         Dr. P.K. Sen Memorial Oration
10.       Dr. A.K. Basu Travelling Fellowship
11.       Honorary Membership
12.       Guest Lecturership
13.       Fellowship of the Association of Indian Surgeons  (FAIS)

Guidelines for Processing All Awards

1. The awards are open to all Full and Associate Members or other Surgeons as per rules.
2. Members of the Governing Council shall be eligible for applying for Pandalai Oratorship (or other awards) provided they are not members of Pandalai Oration (or other awards) Committee.
3. Each of these awards is governed by its own rules and regulations as given below. These will be circulated to all members by the Hony. Secretary while calling for these nominations.
4. A Committee is constituted by the Governing Council separately for each of these awards, during its summer meeting in April. The Committee may consist of members from in and out of Governing Council. A Convener is also appointed. President and Secretary are ex-officio members of all committees.
5. Nominations are called for by Hony. Secretary giving the last date for nominations.
6. Nominations received by the A.S.I. office will be acknowledged immediately by Certificate of Posting. If any deficiency is found, it may be pointed out by Hony. Secretary at this time. Nominations will be considered only if any deficiency is rectified before the due date.
7. List of nominations received by the due date will be intimated to all G.C. members and Committee members on the following day. No further additions will be permitted under any circumstance.
8. The details of the nominations, thesis etc. will be sent by Hony. Secretary to all Committee members within four weeks.
9. Committee Members must send their recommendations within a  month. They may indicate their 1st, 2nd and 3rd preference. The recommendation will be in a sealed envelope marked “Award Confidential”. This envelope will be opened only at the time of the Awards Committee meeting before G.C. Meeting in December. Reasons for selection and comments may be given, but are not essential. If the Committee member does not reply within a month or does not give valid reasons for doing so, he will forfeit his place in the Committee. 
10. Final decision for the award will be taken at the Awards Committee meeting preceding or during the Annual Conference.

RULES AND REGULATIONS

1.  LATE COL. K.G. PANDALAI ORATION

1. The nomination should be sponsored by at least two ordinary members of the Association of Surgeons of India.
2. 2 copies of the curriculum vitae and scientific publications highlighting the scientific contributions of the nominee in advancing knowledge of Surgery in India should be sent to the Hony. Secretary of the Association of Surgeons of India so as to reach him before 31st July. Nominations received without 12 copies of the curriculum vitae and the relevant details will not be considered in any case.
3. The following information should be sent:
4. Bio-data (Professional status and particulars of outstanding work with list of publications, research articles, books etc.)
5. Whether the work done has been original and if so whether it was done in collaboration with others and whether it was done in this country or abroad.
6. The subject of Oration.
7. Abstract of the Oration with publications relevant to the subject (12 copies)
8. Nominee’s service to the Association of Surgeons of India

In this connection, the following points may be noted

1. Preferably the speaker should be not less than 40 years of age
2. Speaker should be an Indian and the Oration must be based on original work, the major quantum or which should have been done in India.
3. The subject of the Oration must relate to SURGERY in any Clinical Discipline or Basic Medical Sciences or the Natural Sciences. Alternatively the subject may be of a philosophical nature, again with a background of Surgery.
4. This is the highest award given by the A.S.I. for the original contribution of high order to Indian Surgery. The nominees should be carefully chosen and  proposed for this award.

The application should contain a complete bio-data of the candidate, particularly highlighting the contributions to teaching and research in General Surgery. It should also contain a brief account of the details of the proposed programme of the visit and the probable institution to be visited.
The Professorship is primarily intended to promote Surgical learning, both in the clinical and research areas, by the visit of an active eminent member of the Association of Surgeons of India, to one of the institutions in the country.
The visiting professor should visit a non-teaching hospital, where minimum facilities are available particularly where there is no Medical College. He should spend a minimum period of 15 days conducting operations and giving lectures, demonstrations etc. and should complete his tour before the end of November of the subsequent year and give his report to the Central Office at Madras soon after his tour, so that it may be placed before the Governing council at its meeting in December.
The programme of the visit would be finalized by mutual consultation between the visiting Professor and Head of the institution to be visited.
A sum of Rs.10,000/- would be made available to meet the travel, maintenance and incidental expenditure. A Scroll/plaque would be presented to the Professor at the Annual Conference of the Association of Surgeons of India.

APPLICATION  FOR ETHICON VISITING PROFESSORSHIP OF A.S.I.

Name:
Address:
Age:
Designation:
College/Hospital to which attached:
Teaching and /or Research Experience:
No. of publications:
Membership No. with the A.S.I. (Specify the No. of years standing in ASI):
Service to the Association:

Place:
Date:                                                                           Signature of Applicant

3. ETHICON TRAVELLING FELLOWSHIP – RURAL SURGERY

Guidelines for the Candidate

1. This fellowship is meant to be utilized only within our country.
2. This fellowship will be given to a Surgeon, who is below the age of 35 years and has obtained his postgraduate qualifications in General Surgery
3. The selected candidate will spend a period of 2-3 weeks in a centre of his choice, which should be mutually agreed between himself and the centre, for updating himself in a given specialty field of Surgery
4. The Fellowship will have to be availed of in the same year and will not be allowed to be carried forward.
5. The necessary profoma for this Fellowship will have to be filled up by the candidate and sent to the Association (10 copies) on or before 30th May.
6. The selected candidate must send his report to the Head Office, after he completes his Fellowship.
7. A sum of Rs.5,000/- will be sent to the candidate by the Association, on completing the Fellowship and sending his report.
8. 8. A plaque will be given to the Fellow during the inaugural function of the Annual Conference of the ASI.

Guidelines for the Candidates

1. This Fellowship is meant to be utilized only within our country.
2. This Fellowship will be given to a Surgeon, who is below the age of 35 years and has obtained his postgraduate qualifications in General Surgery.
3. The selected candidate will spend a period of 2-3 weeks in a centre of his choice, which should be mutually agreed between himself and the centre, for updating himself in a given speciality field of surgery
4. The Fellowship will have to be availed of in the same year and will not be allowed to be carried forward.
5. The necessary proforma for this Fellowship will have to be filled up by the candidate and sent to the Association (10 copies, on or before 30th May)
6. The selected candidate must send his report to the Head Office, after he completes his Fellowship.
7. A sum of Rs.5,000/- will be sent to the candidate by the Association, on completing the Fellowship and sending his report.
8. A plaque will be given to the Fellow during the inaugural function of the Annual Conference of the ASI.

5. HARI OM ASHRAM PRERIT Dr. S. RANGACHARI RESEARCH AWARD ENDOWMENT

The amount of this Endowment is about Rs.20,000/- annually and the award will be made annually by the Association of Surgeons of India during their Annual Conference for Outstanding and Original Surgical Research carried out in India on the basis of the recommendation by an Executive Committee appointed for the purpose.

The terms and conditions of Award are as follows:

1. The award shall be called “Hario Om Ashram Prerit Dr. S. Rangachari Research Award Endowment”.
2. The award shall consist of Rs. 20,000/- a year and will be paid in cash equally to two winners as decided by the committee.
3. The award shall be given annually to two Indian nationals for outstanding and original Surgical Research carried out in India.
4. A thesis should first state a problem and the introduction should indicate the scope of the inquiry and the relevant history of the subject. The thesis should describe the methods used for exploring the problem, giving details of methods for measuring or recording phenomena. It should set forth the data collected by these methods and this should be followed by an analysis of the data and an attempt to deduce conclusions which have a bearing upon surgical knowledge. The thesis should thus embody original observations and show a grasp of scientific literature on the subject.
5. (a) The thesis of original work carried out in India by nationals should be type-written or printed one side of the paper only and should not contain the name/names or other indication of the identity of the author. Eight bound copies of the original work should be submitted to the Secretary on or before the 15th August of the year.
   (b) A candidate submitting a type-written or printed thesis which has not been published will be required to supply the bound copies as follows Size of Paper: Quarto (10” x 8’’) Margins: 1½” must be left on the side of each page to allow for binding. Binding: Art vellum or cloth: overcase: edges uncut: lettered boldly up back in gold (1¼’’ to 1½’’ letter):
   (C) The name/names, degrees and data of the author should be typed or printed in a separate piece of paper which could be torn off from the bound copies.
6. The Candidate should state clearly what he considered to be his claims to originality of his thesis as a contribution to the science of practice of Surgery.
7. The thesis must be written in English. The literary presentation must be satisfactory.
8. In the event of any candidate submitting co-joint work, he will be required to state fully his own share of this work.
9. The Committee may withhold the awards if, in their opinion, a certain standard is not reached.
10. If in any particular year, no awards are made, the amount of interest accrued out of the endowment money would be credited and added to the Endowment Fund.
11. The selection of the award winners will be made by a Committee appointed for the purpose by the A.S.I. and the Ashram, and their decision is final.
12. Consistent with the objects of the Endowment, the committee shall have the powers to make the changes in the conditions of the Award, as new circumstances may render desirable.
13. To provide incentives to more Surgeons, the person to whom the award has been given once, shall not ordinarily be eligible for the award again.

1. The nomination should be sponsored by at least two ordinary Full/Life Members of the A.S.I.
2. Nominee should be a Foreign Surgeon or Indian Surgeon settled abroad and he should not be less than 40 years of age.
3. The subject of lecture must relate to Surgery in any clinical discipline or basic medical sciences and the lecture should be based on original work done by him.
4. 10 copies of curriculum vitae and scientific publications highlighting the scientific contribution of the nominee in advancing the knowledge of Surgery in India should be sent to the Hony. Secretary as to reach him before the 31st August of the previous year.
   The following information should be sent by the sponsors.
   (i) Whether the work done has been original; if so, whether it was done in collaboration with others and whether it was in this country or abroad.
   (ii) Bio-data of the nominee with particulars of outstanding work and list of publications, research articles, book etc.
   (iii) Nominee’s contribution to Indian Surgery.
   (iv) The selection will be made by the Governing Council of the A.S.I., whose decision will be final.

Note: Nominations received for a particular year will be considered only for that year and will not be considered for subsequent years.

Rules

1. Applications are invited from members of the Association of Surgeons of India for Traveling Fellowship
2. The member should be below the age of 45 years at the time of submitting the application.
3. Applications for the Fellowship should reach the Hony. Secretary, the Association of Surgeons of India before 30th September.
4. The applicant must not be a teacher or working in any teaching institute.
5. The candidate would be sent to any teaching centre of his choice for TWO weeks for updating his/her knowledge in the specific field of Surgery.
6. Applications will be scrutinized by a Committee appointed for the purpose by the Association and the decision of the Committee will be final.

Rules and Regulations

1. The oration shall be given at the Annual Conference of the Association.
2. The nomination should be sponsored by at least two ordinary full/life members of A.S.I.
3. Nominee should be an Indian Surgeon and shall be a member of A.S.I.
4. The orator shall be selected from the applicants by the committee appointed by the association.
5. The subject of oration must be related to Surgery in any clinical discipline or basic medical sciences and the lecture should be based on original work done by him.
6. 10 copies of Curriculum Vitae and scientific publications highlighting the scientific contributions of the nominee in advancing the knowledge of Surgery in India should be sent to the Hony. Secretary so as to reach him before the 31st August.
7. The following information should be sent by the sponsors:
   (i) Bio-data of the nominee with particulars of outstanding work and list of publications, research articles, book etc.
   (ii) Whether the work done has been original, if so, whether it was done in collaboration with others and whether it was in this country or abroad.
   (iii) Nominee’s contribution to Indian Surgery.
   (iv) The selection will be made by the Governing Council of the A.S.I. whose decision will be final.

Note:   Nominations received for a particular year will be considered only for that year and will not be considered for the subsequent year.

Rules

1. Applications are invited from members of the Association of Surgeons of India for Traveling Fellowship
2. The member should be below the age of 45 years at the time of submitting the application.
3. Applications for the Fellowship should reach the Hony. Secretary, the Association of Surgeons of India before 30th September.
4. The applicant must not be a teacher or working in any teaching institute.
5. The candidate would be sent to any teaching centre of his choice for TWO weeks for updating his/her knowledge in the specific field of Surgery.
6. Applications will be scrutinized by a Committee appointed for the purpose by the Association and the decision of the Committee will be final.

1. Rules and Regulations

   1. The oration shall be given at the Annual Conference of the Association.
   2. The nomination should be sponsored by at least two ordinary full/life members of A.S.I.
   3. Nominee should be an Indian Surgeon and shall be a member of A.S.I.
   4. The orator shall be selected from the applicants by the committee appointed by the association.
   5. The subject of oration must be related to Surgery in any clinical discipline or basic medical sciences and the lecture should be based on original work done by him.
   6. 10 copies of Curriculum Vitae and scientific publications highlighting the scientific contributions of the nominee in advancing the knowledge of Surgery in India should be sent to the Hony. Secretary so as to reach him before the 31st August.
   7. The following information should be sent by the sponsors:
      (i)         Bio-data of the nominee with particulars of outstanding work and list of publications, research articles, book etc.
      (ii) Whether the work done has been original, if so, whether it was done in collaboration with others and whether it was in this country or abroad.
      (iii) Nominee’s contribution to Indian Surgery.
      (iv) The selection will be made by the Governing Council of the A.S.I. whose decision will be final.
   Note:   Nominations received for a particular year will be considered only for that year and will not be considered for the subsequent year.

1. Valid members of ASI are eligible for the fellowship.
2. Applications for the fellowship should reach the Hony. Secretary ASI, W.B. State Chapter before the 30th September.
3. Applicants must be Surgeons working in India and below the age of 45 year as on 1st September of the year.
4. Fellowship will be given to a candidate for training in General Surgery or in any surgical specialty in a teaching/non teaching institute of repute which is competent to provide such training for updating surgical skill and knowledge.
5. A committee appointed by the ASI, W.B. State Chapter for this purpose will scrutinize the applications and decision of the committee will be final. The name of the selected candidate will be sent to ASI, Headquarters.
6. Candidate should select the place of training and duration of training and obtain the permission from the said institute.
7. Candidate should send report to the Hony. Secretary.
8. Following information also to be furnished by the applicant for the fellowship

Rules and Regulations
            A person considered suitable and desirable by the Governing Council may be enrolled as Honorary member, (Rule 3C). This is subject to rule (6) of the Constitution.
(i)         Candidates shall be persons, internationally recognized in their fields.
(ii)        They shall have trained Indian Surgeons or visited India for academic purpose.
(iii)       The proposal along with all records of the candidates should reach the Hon. Secretary by 1st October each year for the following year.
(iv)       The selected candidate should present himself personally to receive the Honorary Membership of the association.
(v)        The number of Honorary members shall not exceed three during any year.
Guidelines       

1. Proposal for Hony. Membership may be made by any valid member belonging to any category, Life, Full, Associate or Overseas.
2. The proposal should give full bio-data of the candidate.
3. The Hony. Secretary will inform all Governing Council members on 2nd October every year, the list of proposals received for the following year. No further additions to the list would be permitted under any circumstance.
4. All the nominations giving full details will be circulated to all G.C. members by 30th of October.
5. The G.C. members in turn will send their recommendations to the Hony. Secretary by 30th of November. If more than one person is recommended the order of preference should be indicated. If a G.C. member does not send his reply, it implies that he has no opinion on this matter.
6. The Hony. Secretary will collect all the recommendations and this will be passed at the G.C. meeting in December without any discussion. Only in case of a tie, some time will be spent on discussion.
7. Only the Delegate’s fees are waived by the Organising Committee for the Honorary Member.

Introduction
            Generally the persons on whom Honorary Membership is being conferred at the Annual General Meeting will be asked to give a Guest Lecture. Hence there is likely to be one to three guest lectures to be delivered by them. In addition, there is a special guest lecture - The Panchanan Chatterjee Memorial Lecture. Generally four or five guest lectures can be accommodated at the Annual Conference, including Panchanan Chatterjee Oration.

Guidelines

1. Any member of A.S.I. belonging to any speciality section may propose a name for Guest Lectureship for Gen. Surg. Section of A.S.I
2. This should be accompanied by a brief bio-data to reach the A.S.I. office by 28th February of the year.
3. The list of Guest Lectures could be finalized at the G.C. meeting held in March/April.
4. The Guest lecture shall be generally for 30 minutes.
5. Only delegate fee is waived for a General Surgery Guest Lecturer.
6. One Guest lecturer from each Speciality Section is also exempted from paying delegates fees.
7. After the G.C. has recommended the names, the Hony. Secretary will extend a formal invitation, indicating clearly that only delegate’s fees are waived as per rules of A.S.I.
8. Speciality sections will decide on Sectional Guest Lecturers as per rules/convention of each section.
9. All Guest lectures will be held at the Annual Conference  of A.S.I.

Rules and Regulations
This fellowship is known as Fellowship of Association of Indian Surgeons (FAIS). This can be written as a suffix after the name of the Surgeon. It would be given to a practicing surgeon of Indian origin who practices surgery in India or anywhere in the world.

1. Surgeons holding recognized postgraduate degree qualification in surgery or surgical speciality will be eligible.
2. After obtaining postgraduate degree in Surgery, he has to be in active surgical practice for a minimum period of 5 years.
3. Fellowship fee for surgeons in India and in SAARC Countries will be Rs.5000/-. Fellowship fee for surgeons practicing abroad will be US$ 500 or its equivalent. Surgeons with FAIS will be eligible to participate in all scientific activities of A.S.I. by paying registration fees.
4. Duly completed application has to be forwarded along with a Demand Draft for Rs.5,275/- by Indian Surgeons and Surgeons in SAARC countries and US $ 500/- by Surgeons outside India. Concession is available to senior Members – See list given below. The DD should be drawn in favour of “The Association of India” payable at Chennai. Application form should be sent along with the xerox coy of post graduation certificate and copies of other relevant certificates.

The application form is obtainable from the Hony. Secretary, ASI, 21, Swami Sivanada Salai, Chennai 600 005.

Concessional Rate for Senior Members
Incentives are given to Senior Members of our Association who opt for getting FAIS. It is going to give us the prestige to have the Doyens in the Fellowship of our Association.
The following are the guidelines:

1. Eligible candidate applying for FAIS must be 1ife member fo A.S.I. Ordinary member should apply for FAIS and life membership simultaneously.
2. Proposal for giving incentives for attracting the senior Ordinary members to opt for getting fellowship by paying the uniform amount Rs.5,000/- along with  life membership by paying some concessional amount as shown in the table below:
   

   Members above age	FAIS Amount (Rs.)	Life Memberships concessional Fees (Rs.)	Total
   40 years	5, 000/-	3,000/-	8000/-
   45 years	5, 000/-	2,500/-	7,500/-
   50 years	5, 000/-	2,000/-	7,000/-
   55 years	5, 000/-	1,500/-	6,500/-
   60 years	5, 000/-	1,000/-	6,000/-
   65 years	5, 000/-	500/-	5,500/-
   70 years	5, 000/-	Nil	5,000/-

3. Incentives for attracting Senior Life Membership to opt for getting Fellowship by paying some concessional amount as shown in the following table
   

   Members above age	Concessional Amount (Rs.)	Amount for FAIS (Rs.)
   40 years	500/-	4,500/-
   45 years	1,000/-	4,000/-
   50 years	1,500/-	3,500/-
   55 years	2,000/-	3,000/-
   60 years	2,500/-	2,500/-
   65 years	3,000/-	2,000/-
   70 years	3,500/-	1,500/-

4. 4. For attracting NRIs to opt for FAIS by offering FAIS along with Life Membership at the concessional amount in dollars; both the FAIS and Life Membership can be offered for $ 750. For candidates applying for only FAIS or Life membership, each is offered for $ 500.

1. There should be a minimum donation of Rs. 50,000/- or Rs. 1,00,000/- as endowment.
2. The award should be without any precondition.
3. The person in whose name the award is instituted should be a person who has to his credit, outstanding contribution in the field of medicine, or basic research related to medicine.
4. A person cannot initiate an award in his own name. As a matter of convention, the award should be instituted in the memory of a person who is dead or retired from active medical practice and his trustees or a group of members wish to honour him and give recognition to his services by instituting the award.
5. The person who gets the award must be a member of the Association of Surgeons of India
6. A candidate may himself apply for the award or he may be nominated, duly proposed and seconded by members of Association of Surgeons of India.
7. The Governing Council should appoint a sub-committee to recommend the awardee for a particular year.
8. The decision of the Governing Council is final in the selection of the awardee.

1. Under the power vested in the Memorandum of Association of Surgeons of India Article XIII, the G.C. may make laws, rules and regulations or guidelines of the Association for its smooth running. The Association is authorised to delete, change, add by-laws, rules and regulations or guidelines when found necessary
2. Articles XIV, XV and other provisions of the Constitution will remain in force. The by-laws lay down details of the procedure of election, which shall be followed every year. These by-laws are provisions in addition to the existing Constitution.

(Wrong numbering)

RULE 14: “ELECTIONS” (By-laws)

Correction
Election By-laws

Existing

3.         There shall be a Chief Election Officer who will be appointed by the Governing Council and the New President who takes over charge on 29th December for the ensuing year. Chief Election Officer shall supervise the preparation, revision and correction of electoral rolls.

The Chief Election Officer may appoint one or more persons as assistant to Chief Election Officer to assist him/her/Election Officer in the performance of his function.

ELECTORAL ROLLS FOR THE CHAPTER:

1. State Chapter means the chapter recognized by the Governing Council.
2. Cut off date in relation to the preparation or revision of every electoral roll under this part according to their membership strength on 31st May of the year under rule 12 (c) i.e. for the election to be conducted in 1995 the membership strength up to 31.5.95 which shall be considered as the cut off date.

All subscriptions are payable in advance before 1st January of that year (Rule 9g - Subscription)

ELECTORAL ROLL FOR EVERY CHAPTER

5. Scrutiny of nomination will be done on 1st August. The contestant, proposer as well as the seconder must be valid voters.
6.Withdrawal up to 31st August. Withdrawals are acknowledged immediately under certificate of posting. Other contestants in the constituency are also informed immediately by letter under certificate of posting. In case where a candidate withdraws his nomination, his signature must be tallied with his earlier signature.
7. Declaration of results of uncontested seats.
If there is no contest, the result will be declared on 1st September. Copy of this is immediately sent to all G.C. members.
8.Posting of ballot papers before 15th October.
Postal ballot papers shall be sent by post under certificate of posting to the electors together with
      (a)        Declaration form
      (b)        Envelope B
      (c)        Outer bigger envelope (cover envelope) A.

9.  Ballot papers sent to the voters are serially numbered, and declaration form should have the identical number.

N.B.  The number of ballot paper must agree with the number given on the envelope; otherwise the same will be rejected.
10.       Bio-data of the candidates. A short bio-data of each candidate is prepared based on the information supplied by him.
11.       Informations and instructions for the guidance of electors. “The persons whose names are printed on the ballot paper sent herewith are candidates at the above election. If you desire to vote, you should record your vote in accordance with the decisions given in part I, below and then follow the instructions detailed in Part II”.

12.       Voters List (Electoral Roll)
(a)        Definition- Elector is defined in clause of Sub-Section 1 of Section 2 of the Representation of the People Act. 1951.
(b)        ‘Elector’ in relation to a Chapter means a person whose name is entered in the electoral roll of that Chapter for the time being in force and who is not subject to any of the disqualification mentioned in rule 10 (b) and (c). A person whose name is not entered in the relevant electoral roll will not be entitled either to vote or to stand as a candidate even if he has all the qualifications for being a voter and has none of the disqualifications.

Rule 23 R.P. Act, 1950 inclusion of names in electoral rolls:
1.         Any persons whose name is not included in the electoral roll of a Chapter may apply here in after provided for the inclusion of his name in that roll.
2.         Where an application under Sub-Section (1) is made at any time after the issue of a notification calling upon that Chapter to elect a member and before the completion of the election, it should be made to the Chief Election Officer.
3.         If the Chief Election Officer is satisfied that the applicant is entitled to be registered in the electoral roll, he shall direct his name to be included therein.
4.         Voter’s list (Electoral) roll will be prepared according to their membership strength on 31st May of the election year as per rule 12 (c) of A.S.I. constitution and rule 3 (a). This list will include.
(a)        All Full life members

1. All full annual members who are not in arrears.

This list will not include
(a)        Member in arrears as per rule 10 (c). Members in arrears are disqualified to vote, contest elections or hold officer.
(b)        Those who applied for annual/life membership but are not yet accepted by the Governing Council in its meeting on or before 31st May are not members and as such are not eligible to vote.

Rule 14 – Elections:
Election of the members of the Governing Council from the State Chapter for the next year and election of the President for the third year shall be held by secret post ballot paper as per the following time schedule:

Nominations are invited by 30th June (letter inviting nominations for different posts must be sent only to those whose names are in the electoral roll).

Clause 5.
PART I
Direction to Electors:

1. The number of members to be elected is one/two/three……………………
2. You have only one vote/two votes/three votes………………………………
3. You must not vote for more than the above number of candidates. If you do, your ballot paper will be rejected.
4. Record your vote by placing clearly a mark (x) opposite the name of the candidate to whom you wish to give your vote.
5. The mark should be so placed as to indicate clearly and beyond doubt to which candidate you are giving your vote. If the mark is so placed as to make it doubtful to which candidate you have given the vote, that vote will be invalid.

PART II

1.         After you have recorded your vote on the ballot paper, place the ballot paper in the smaller cover marked ‘B’ sent herewith, close the cover and secure it by seal.
2.         Only if you are unable to mark the ballot paper and sign the declaration form in the manner indicated above by reasons of blindness or other infirmity, you are entitled to have your vote marked and declaration signed on your behalf by the President or Senior most member of your Chapter. 

SCHEDULE V - Manual of Election By-Laws for the State Chapters of the Association of Surgeons of India  – Clauses 17-20.

Record your vote by placing clearly a (x) mark opposite the name of the candidate. The (x) mark should clearly indicate to which candidate you have given the vote.
After you have recorded your vote on the ballot paper, place the ballot paper in the smaller envelope marked ‘B’ Close the cover and secure it by seal
Sign the declaration form and put it inside the cover envelope A.
Close the cover envelope A and send it by post under certificate of posting or by hand delivery so that the cover reaches the Election Officer before 4. pm on the date fixed by the Election Officer.

12.       Numbered ballot papers signed by the Chief Election Officer along with materials mentioned, are posted under certificate of posting, so that they reach the destination latest by 15th October.
13.       Before despatching, the Electoral Officer enters the serial number of ballot paper and declaration form (both must have the same number) in the marked copy of Electoral Roll.
14.       Receipt of Ballot Paper – During the period 1st October to 31st October all envelopes of ballot papers received by post or hand are registered immediately according to the following proforma

1. Serial No
2. Date of receipt
3. Signed by the Chief Election Officer or Chapter, Administrative Officer approved by G.C.

15.       The serial number of the register is recorded on the left upper corner of envelope received; after registration, the envelope is put in the ballot box before the next envelope is registered. The Chief Election Officer should sign in the remarks column at the end of each day. Serial numbers are continuous.
16.       DUPLICATE BALLOT PAPERS: If a member does not get his ballot paper by 5th October he may ask for a duplicate. The Chief Election Officer, on receiving this request, should first confirm that he is a voter. (If not, he may be informed accordingly). He then records, in the MCER the serial number of the voting papers (ballot papers) and Declaration Form prefixed “DUPLICATE” and issue the same to the member concerned. Simultaneously he cancels the original ballot paper etc. issued to the member earlier (presumably lost in transit) and notes this number on a separate paper in duplicate marked “Cancelled ballot papers” followed by his date and signature. One copy of this paper will be handed over to Tellers at the time of counting of votes. In case the member could send mutilated or wrongly marked original ballot papers, they are filled with MCER.
17.       CLOSE OF POLLING: On 15th November 5 p.m. at the end of the polling time, the ballot box is sealed. Also the registration book is closed and signed by the Chief Election Officer.
18.       APPOINTMENT OF TELLERS: Tellers are appointed by the G.C. In case one or more of the Tellers are unable to attend, the President of A.S.I. will replace them, usually from a Panel approved by G.C.
19.       SCRUTINY AND COUNTING OF VOTES: On an appointed day, The next working day after 16 November, the Tellers will open the ballot box in presence of candidates or their agents.
(a)        Total number of envelopes are counted by the Tellers and tallied with the Register.
(b)        The envelopes are opened one by one, the declaration form is checked. Signature of the member may be compared if it tallies. It is to ensure that this is not one of the cancelled ballot papers from the list supplied by Election Officer.
(c)        The envelopes which pass these scrutinies are collected together, opened and votes of different categories counted.
(d)       The Tellers will decide the validity or otherwise of the votes as per rules.
(e)        If there is an objection, the Tellers will record the same, record their decision in the matter giving reasons and proceed further.
(f)        When the counting is over, the Tellers will record and declare the results.
(g)        The Chief Election Officer will send a copy of the results along with Tellers’ report (including record of objections and decisions) to each member of the Governing Council. Results should include the number of ballot papers issued (duplicate separately), total number of votes received, invalid votes, votes polled by different candidates and.           candidates declared elected simultaneously the results are also sent to all contestants.
(h)        The results are sent along with other circulars e.g. Notice of General Body, Annual Report etc.
20.       STORAGE OF RECORDS: Actual ballot papers, declaration forms, envelopes and MCER  are sealed separately in 4 packets: each marked with what it contains and bearing signatures of Tellers as well as candidates or their agents.
21.       DESTRUCTION OF BALLOT PAPERS AND OTHER MATERIAL: Unless ordered by a competent court, the ballot papers are destroyed at the end of one month from the date of counting. The other three sealed packets are retained for a further period of 3 years to be made available to any member of A.S.I.
22.       Additions, alternations or deletion of Election By-Laws. The Governing Council of Association of Surgeons of India may make alteration in these by laws.

SCHEDULE V
Manual of Election By-Laws for the State Chapters of the Association of Surgeons of India

1. The bye-laws of election of State Chapters have been framed for uniform election procedures of the different Chapters.
2. The by-laws will be effective from 1.1.88 or on any subsequent date when the election is due.
3. There shall be an Election Officer appointed by the state chapter.

     Existing
5. The election of each chapter shall be held at an interval of 2 years.

5. Scrutiny of nomination. The contestant, proposer as well as the seconder must be a valid voter.

6. Last date for withdrawal of the nomination will be decided by the Election Officer.

7. Declaration of the uncontested seats can be done after the last date of receiving nomination.

8. Last date of posting of ballot papers will be decided by the Election Officer.

The election of each chapter shall be held by secret postal ballot.

1. Declaration form
2. Envelope ‘B;’
3. Outer Bigger envelope (Cover envelope) A.

15. Counting of votes shall start on the next working day or any other date to be decided by the Returning Officer.

16. Contestants may send their authorised agent or representatives during the counting of votes if they cannot be present personally.

17. Procedures for posting the ballot papers, receipt of ballot papers and for counting-rules as laid down for the election of the Governing Council Members & President are to be followed.

SCHEDULE VI
MEMBERSHIP SUBSCRIPTION

New members: (Full & Associate) have to pay subscription  as detailed in annexure III
If the amount paid is less, or if there is any other deficiency Hony. Secretary will point it out in the acknowledgement letter, he will be sending.
The application will be considered in the G.C. only if dues are paid in full and application is complete in all other respects.
Overseas: (Full / Associate / Life) and Full /Associate/Life members residing abroad will also pay admission, annual or life membership fees as per prescribed rates.
Existing Annual Members
(i)         They are expected to pay subscription for the ensuing year in advance by 31st December of the previous year.
(ii)        If payment has not been made, an arrears list is made by the accountants by 31st January, arranged State wise
 (iii)      The Hony. Secretary or Treasurer will send a reminder by 31st January individually to all such members. The reminder will also mention that the member will lose his voting rights if he does not pay by 31st May.
(iv)       The Hony. Secretary will also send the State wise list of defaulters to State Chairman and Secretary for information and action by 31st January.
(v)        The State Chapter Secretary will contact the members in arrears requesting them to pay. He will submit a report to A.S.I. Head Office by 31st March regarding action taken and the result obtained.
(vi)       If dues are still not paid by 31st May, the member will lose voting rights, but he will continue to be on the roles of A.S.I. A second ordinary reminder will be sent in September/October
(vii)      If dues have not been paid by 31st December (e.g. by 31.12.1995) for the year 1995) rule 7 (b) of the Constitution will apply.
(viii)     By 31st January, the Hony. Secretary will send registered notice, if payment is not made within 21 days, the name of the members will be automatically deleted and the Governing Council will be informed of it at its summer meeting. There is no need for getting approval of G.C. for this.

Life Membership Subscription:

The sums collected will be deposited in a separate savings account. Once the money collected reaches figure say Rs. 25,000/- or Rs. 50,000/- it is kept in a long-term deposit.
The interest accruing out of the fixed deposits will be transferred into the current account of the A.S.I. and used for the day to day administrative expenses.
This is being done from 1.1.95

DISBURSEMENT OF CHAPTER FEES:
The Schedule of payment to Secretaries of all State Chapters, would be as follows:
(i)         The State Chapters will submit audited statement of accounts up to 31.12.1995 to reach A.S.I. Head office by 31.6.1996.

(ii)        On receiving audited statement of accounts, State Chapter dues for 1995 will be disbursed in March/April 1996.

Life Membership Share:
Life Membership collections will be in long-term deposits at the Head office. The State Chapter dues on such Life Members will be distributed to State Chapters as a lump sum every year. There will not be further payments to State Chapters on these Life Membership fees.

Members in Arrears:
A member is expected to pay in advance by 31st of December of previous year. But he continues on the rolls of A.S.I. even if he does not pay for one full year. Only then rule 7 (b) may be applied and action taken and his name deleted if he still does not pay. This will be clearly known by the end of February or beginning of March. Hence it is quite convenient and practicable to disburse the Chapter dues in March/April 1995, for the previous year, after deleting defaulters. (e.g. by March/April 1995); those in arrears for 1995 would be struck off the rolls and State Chapter dues for 1995 can be conveniently and correctly paid by that time.

Reinstated Members: